Nonprofit Food Service Account Status

This feature allows you to track the balance in the nonprofit food service account to ensure that the CACFP reimbursement is being appropriately spent.

• Click on Expenses from the main site dashboard

• Click on the button for Nonprofit food service account status in the upper-right corner

• Month/Year - this is the claim month. They are listed from most recent month on the top to the oldest on the bottom
• Copy Closing Balance from Prior Month (see details below)
• Opening Balance - this is the amount in the food service account at the beginning of the month. 
• It could be zero if your state agency instructs you to calculate the balance fresh each month. 
• If your state agency instructs you to carryover the balance from month-to-month then the opening balance for the current month will be the same as the closing balance for the prior month.
• Reimbursement (split by Operating and Admin)
• Reimbursement for Operating is the amount send to the center if working with a legally separate sponsor. If you are a self-sponsored site, then these are the funds earmarked for operational expenses like food. This field is automatically pulled from the claim and cannot be edited on this page.
• Reimbursement for Admin is zero if the center is working with a legally separate sponsor. If you are a self-sponsored site, then these are the funds earmarked for administrative expenses such as rent and overhead. This field is automatically pulled from the claim and cannot be edited on this page.
  
• Expenses (split by Operating and Admin)
• Operating Expenses are those that are associated with an expense category designated as operating. This field is automatically pulled from Expenses and cannot be edited on this page.
  
• Admin Expenses are those that are associated with an expense category designated as admin. If you are working with a legally separate sponsor, you will not have admin expenses. This field is automatically pulled from Expenses and cannot be edited on this page.
  
• Ending Balance  - this is Opening Balance + Reimbursement - Expenses. 
• Recalculate - this button will re-calculate the ending balance
• Recalculate All - this button will:
• Recalculate the ending balance for the month selected AND copy the ending balance from one month as the opening balance for the next month for the current month and ALL MONTHS afterwards
• The only time you should need to Recalculate All is if you make a historical change and need that change to impact the carryover balance for all months.

Copy Closing Balance from Prior Month

Clicking the button that says "Copy Closing Balance from Prior Month" will copy the amount in the "Ending Balance" from the month before to the "Opening Balance" for the current month.

• You should use this option if your state agency wants you to keep a running total in your CACFP Food Service Account from month-to-month. 
• If your state agency wants you to reset the balance each fiscal year, you should enter a zero in the field for October instead of copying over the closing balance.