Add or Edit Participant Schedule [Feature]
This feature allows users to add or edit a schedule for a participant. Schedules are used to:
- create food production estimates for days in the future
- ensure that participants are only claimed for meals that are on their enrollment form
To use this feature:
- Click on Participants & Rosters on the main dashboard
- Click on the name of the participant.
- Click on the Edit Schedule button
- If there is no Edit Schedule button, you do not have permission to edit a participant schedule. Contact your sponsor for further information.
- Enter the start and end time for when the participant is in care.
- Select the days of the week and typical meals eaten on a day when school is in session
- If a participant leaves during the day and then returns (for example, is enrolled in before-school care and after-school care) or their schedule varies according to the day of the week, click the blue Add button to create another set of in/out times and meals.
- You also have the option to set the hours, days and meals to match those of the provider or center. If you click the blue Match Facility Schedule button it will generate the participant schedule to match.
- If you are entering a schedule for a participant that is in care overnight there are special considerations
- We do not allow an arrival time that is earlier than the departure time
- Therefore, in order to enter an overnight schedule, you have to add a departure time of 11:59 pm and then an arrival time with 12:00 am
- Below is an example of an overnight schedule with the child arriving at 7:00 pm and staying in care overnight until 7:00 am the following day:
- Click Save
