Adding an Enrollment Form

Enrollment information is a part of required recordkeeping for CACFP. Sponsors have the option, but are not required, to track enrollment forms in My Food Program.

Important settings related to enrollment forms:

• In Site Details, a sponsor can set My Food Program to either “Ignore” missing/expired enrollment forms or to “Disallow” for missing/expired enrollment forms. Follow the guidance of your state agency when configuring this setting.
• Enrollment forms are included as “missing CACFP paperwork” for the purposes of the dashboard button.
• Enrollment forms are tracked on a per child basis. (This is in contrast to income forms, which are tracked on a per household basis.)

To enter an enrollment form for a child:

• Click on “Participants & Rosters” on the main dashboard.
• Click on the name of the participant.
• Scroll down to Enrollment and click the blue “Add Enrollment” button.
• Enter the Parent Signature Date and Sponsor Signature Date. Click the “Fill in Effective and Expiration Dates Based on Signature Dates” button OR fill in the fields manually. Note: there is no minimum about of time that an enrollment form can be effective, but it is effective for a maximum of 12 months. Also, the expiration date cannot be before the initial effective date.
• Upload a scan or photograph of the enrollment form, if you wish.
• Click “Save”.

To alter the dates of an enrollment form:

• Click on “Participants & Rosters” on the main dashboard.
• Click on the name of the participant.
• Scroll down to Enrollment and click the hyperlink on enrollment date.
• Change the dates. Note: past claims will not be altered if an enrollment form was in effect at the time a claim was processed. Use this feature with care.
• Click “Save”.

To delete an enrollment form for a child:

• Click on “Participants & Rosters” on the main dashboard.
• Click on the name of the participant.
• Scroll down to Enrollment and click the red “Delete Document” button. Note: past claims will not be altered if an enrollment form was in effect at the time a claim was processed. Use this feature with care.