Complete an Electronic Visit

Summary

To complete an electronic visit, click on "Visits" from the main dashboard, click the button "+Add Visit". Fill out the required fields and be sure to select Electronic from the first dropdown. Click Save to show the button "Open Electronic Form". Click the button to complete the form. Contact My Food Program if you need a form added as an option.

Details

My Food Program has the ability to record and track review/monitoring visits made by sponsors to sites. There are two ways to enter visits:

  1. Using the Electronic Visits through the Web App.
  2. Using a paper-form and scanning it into My Food Program.


This article is about the first method. If you would like to learn about adding a visit recorded on paper, view the Help Center article.


To add a new review visit:

  • Click on "Visits" on the main site dashboard. This will bring you to a list of recorded visits.
  • Click the blue "Add Visit" button in the upper-right corner.
FieldOptionsNotes
Manual/Electronic (required)Manual or ElectronicSelect "Electronic"
Visit Date (required)Date picker
Type (required)28-day follow up
Regular Monitoring
Regular Monitoring - 1st Tri
Regular Monitoring - 2nd Tri
Regular Monitoring - 3rd Tri
Weekend Visit
CAP follow-up
Other
Site audit
Desk Audit
Preoperational/Intro Visit
At-Risk Afterschool Meals Program
Electronic FormsVaries by SponsorContact My Food Program if you need a form added!
Visit AnnouncedCheckboxDefaults to unannounced
Meal ObservedNone
Early Snack
Breakfast
AM Snack
Lunch
PM Snack
Supper
Evening Snack
Follow-Up RequiredCheckboxDefaults to unchecked
Not Home
Checkbox
Defaults to unchecked
Meal Attendance Count
Text Box
Enter the total number of children observed at the meal or snack. Note: Entering a meal attendance count will prevent the site from being able to enter any additional meal counts. In addition, if the meal attendance count entered by the site is more than the meal attendance count entered by the monitor, meals will be disallowed. This should be the total meal counts across all rosters.
Menu Food Items
Only displayed if a menu is entered

Select Yes or No
The system will pull the recorded menu for the selected meal onto the screen and the reviewer can certify if the menu matches or does not match. Note: If you click “yes” or “no” below, the system will lock down menu editing for this meal. If you click “No”, then the meal will be disallowed with reason: Menu food items differ from those recorded by the field monitor at the time of the visit.
Comments
Text Box

Next Visit Due
Date Picker
This date will be pre-filled with a date four months from the date of the current visit, but sponsors may wish to push that date further in the future (if doing review averaging) or sooner (if doing a corrective action follow-up).
Reminders For Next VisitText Box
Start Date
Date Displayed
This is the original start date.
Licensing
Details Displayed
Lists the following information: License Number, Effective Dates, Authority, License Type and License Capacity.
Participants ObservedCheckboxList of all active participants with an option to mark them as "expected" or “observed” during the visit.

Click "Save" in order to display the 

link to the electronic review form.

  • Click the blue “Open Electronic Form button” and complete the form.

Once you have completed the form you will return to this page to view the completed form. See our Help Center article for more information.

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