Complete an Electronic Visit
Summary
To complete an electronic visit, click on "Visits" from the main dashboard, click the button "+Add Visit". Fill out the required fields and be sure to select Electronic from the first dropdown. Click Save to show the button "Open Electronic Form". Click the button to complete the form. Contact My Food Program if you need a form added as an option.
Details
My Food Program has the ability to record and track review/monitoring visits made by sponsors to sites. There are two ways to enter visits:
- Using the Electronic Visits through the Web App.
- Using a paper-form and scanning it into My Food Program.
This article is about the first method. If you would like to learn about adding a visit recorded on paper, view the Help Center article.
To add a new review visit:
- Click on "Visits" on the main site dashboard. This will bring you to a list of recorded visits.
- Click the blue "Add Visit" button in the upper-right corner.
| Field | Options | Notes |
|---|---|---|
| Manual/Electronic (required) | Manual or Electronic | Select "Electronic" |
| Visit Date (required) | Date picker | |
| Type (required) | 28-day follow up Regular Monitoring Regular Monitoring - 1st Tri Regular Monitoring - 2nd Tri Regular Monitoring - 3rd Tri Weekend Visit CAP follow-up Other Site audit Desk Audit Preoperational/Intro Visit At-Risk Afterschool Meals Program | |
| Electronic Forms | Varies by Sponsor | Contact My Food Program if you need a form added! |
| Visit Announced | Checkbox | Defaults to unannounced |
| Meal Observed | None Early Snack Breakfast AM Snack Lunch PM Snack Supper Evening Snack | |
| Follow-Up Required | Checkbox | Defaults to unchecked |
| Not Home | Checkbox | Defaults to unchecked |
| Meal Attendance Count | Text Box | Enter the total number of children observed at the meal or snack. Note: Entering a meal attendance count will prevent the site from being able to enter any additional meal counts. In addition, if the meal attendance count entered by the site is more than the meal attendance count entered by the monitor, meals will be disallowed. This should be the total meal counts across all rosters. |
| Menu Food Items | Only displayed if a menu is entered Select Yes or No | The system will pull the recorded menu for the selected meal onto the screen and the reviewer can certify if the menu matches or does not match. Note: If you click “yes” or “no” below, the system will lock down menu editing for this meal. If you click “No”, then the meal will be disallowed with reason: Menu food items differ from those recorded by the field monitor at the time of the visit. |
| Comments | Text Box | |
| Next Visit Due | Date Picker | This date will be pre-filled with a date four months from the date of the current visit, but sponsors may wish to push that date further in the future (if doing review averaging) or sooner (if doing a corrective action follow-up). |
| Reminders For Next Visit | Text Box | |
| Licensing | Details Displayed | Lists the following information: License Number, Effective Dates, Authority, License Type and License Capacity. |
| Participants Observed | Checkbox | List of all active participants with an option to mark them as "expected" or “observed” during the visit. |
Click "Save" in order to display the
link to the electronic review form.
- Click the blue “Open Electronic Form button” and complete the form.
Once you have completed the form you will return to this page to view the completed form. See our Help Center article for more information.