Connect to QuickBooks

My Food Program cannot generate ACH files in order to pay your sponsored providers or centers because we take financial security very seriously and acknowledge that we are Child Nutrition experts and not financial security experts. 

What we can do is send a bill to QuickBooks and then you can pay bills from QuickBooks in any way that you choose. There are many payment apps that link to QuickBooks that you can use and some of them are free to use. With any system that stores bank account numbers, make sure that it is compliant with NACHA Data Security Requirements; any system that is compliant with NACHA Data Security Requirements will always encrypt bank account and routing numbers.

To connect My Food Program to QuickBooks:

  • Login as a sponsor admin and click on the “Setup” tab from the main sponsor dashboard.
  • Click on the button labeled "Connect to QuickBooks". If you do not see this button, then you have not turned on the Payment Integration.

  • You will see a message confirming that your account is not currently connected to QuickBooks.
  • Click on the “QB Connect” button and provide your QuickBooks login credentials.

  • You will now return to the My Food Program page with a connection confirmation at the top.
  • You will also see information for your access token which may need to be renewed every few months.
  • There is also a “Disconnect QuickBooks” button that you can use at anytime.

Your next step is going to be selecting the billing and a/p accounts you want My Food Program to use when sending bills to QuickBooks.

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