Milk Audit Types

Milk audits are not discussed in federal regulations, therefore milk audit requirements are set by each state agency and the types are varied.

Fluid Milk by Day

A Milk Audit by Day is the most rigorous audit as the dates of milk purchases are taken into consideration. This type of milk audit works like a checkbook register. On a meal-by-meal and day-by-day basis, we compare milk purchases to milk usage and make sure that there is enough milk.

Fluid Milk by Month

A milk audit by month compares monthly milk purchases to monthly milk usage. This method does not take the dates of milk purchases into consideration.

Substitute Milk Audit 

A substitute milk audit is for individual participants that are marked as drinking a fluid milk substitute. This method compares the amount of substitute milk purchased to the amount of substitute milk used for specific participants.

Note that in order for a Substitute Milk Audit to be correct, a substitute milk must be added to the menu when it is provided by the center. If a substitute milk is not added to the menu, My Food Program assumes that the substitute milk was provided by a parent or adult participant.

• Login as a Sponsor Admin
• Click on the green tab for Setup

• Click on Sponsor Setup

• Scroll down to the dropdown labeled Milk Audit Type

• Make your selection
• If you only select "by day" or "by month" method, then centers will only have one option for how to create a milk audit
• If you select both "by day" and "by month", then centers will have a choice, however only one milk audit can be created for a given claim month.
• Substitute Milk Audits are always done on a per-participant basis
• Scroll to the bottom and click the green "Save" button