Allowed Expense Categories

This policy impacts which categories centers and providers can use to classify their expenses. Sponsors can select to require a file to be uploaded when a center enters an expense. Rather than apply this requirement for all expense categories, we have allowed sponsors to select the expense categories that require a file to be uploaded. If the user attempts to save an expense without uploading a file, they will receive the error “Expense Upload File is required”.

We recommend that sponsors of unaffiliated centers select some of the options under operating and only one option under Administrative called Non-Allowable Expenses Included on Receipt. Leave all expenses in the categories FDCH Schedule C and FDCH Form 8829 and FDCH Form 4562 blank.

Affiliated centers are allowed to use up to 15% of their CACFP reimbursement to support administrative activities.  Therefore, we recommend that sponsors of affiliated centers (including self-sponsored one-site locations) select some of the options under operating and some of the options under Administrative. Leave all expenses in the categories FDCH Schedule C and FDCH Form 8829 and FDCH Form 4562 blank.

The expense module for family day care homes is not used to demonstrate a nonprofit meal service like it is with centers. Instead, the expense module for family child care homes is there to assist the providers in tracking their expenses for the purposes of completing tax forms.

We recommend that none of the boxed under Operating or Administrative are checked and that all of the boxes under FDCH Schedule C and FDCH Form 8829 and FDCH Form 4562 are checked.