Record Food Temperature & Delivery Information Using the Full Version [Feature]

This feature allows users to record food temperatures, delivery times and the number of meals received or prepared as part of their CACFP or SFSP recordkeeping.

To use this feature:

• Click on Food Temps & Delivery on the main dashboard. This will take you to the food temperature calendar.

• On the food temperature calendar, dates with at least one food temperature entered will be green and also have a thermometer icon. Those without any food temperatures entered will be red.
• Select the meal and date from the food temperature calendar. This will take you to the food temperature entry screen.

• On the Food Temperature Entry screen, select the time point for the temperature. We have three options available:

1. Dispatch
2. Delivery
3. Service

• Sites that have food delivered from a central kitchen or vendor and need to record temperatures at time of dispatch and delivery should start at the Dispatch time point
• Sites that prepare their own food on-site or are not required to record food temperatures at dispatch or delivery should select the Service time point

Select the Dispatch time point and complete the following steps in order:

• Step 1: Dispatch Time
• Entering the Dispatch Time. The system will default to the current time and can be edited directly or with the date picker.
• Additional Step for Master Menu Sites Only
• Select the site or sites that the food temperature and dispatch time will apply to.

• Step 2: Add Food Items
• If there is a menu created for this meal, the food items will appear at the top and you can click the orange "Add Food Item" button to quickly add them. 
• If no menu is entered for the meal, you can click on the blue "Add Food Item" button and type the name of the food item

• Step 3: Food Item Temperature Category
• Select from Hot, Cold or Shelf Stable. If you choose Shelf Stable, we will skip any validation on the temperature as it does not apply.

• Step 4: Temperature at Time of Dispatch
• Enter the temperature of the food item at the time it is leaving the food preparation facility.

• Step 5: Signature and Typed Name
• Using a touch screen or mouse, draw a signature. Type your name in the section below.
• Click Save when all data is entered

• Step 1: Meals Received/Prepared
• Record how many meals were delivered. You may be required to complete this field, depending on your sponsor settings. It may also be the case that you are not allowed to edit this field, again depending on your sponsor settings.

• Step 2: Delivery Time
• On the Delivery screen, begin by entering the Delivery Time. The system will default to the current time and can be edited directly or with the date picker.

• Step 3: Temperature at Time of Delivery
• Enter the temperature of the food item at the time it is delivered. 
• If there are no food items listed, you will need to navigate to the Dispatch screen to enter them.

• Step 4: Signatures
• At the bottom of the page, we capture the signatures of both the delivery staff and the site representative, along with their typed names.

• Click Save when all data is entered

• Step 1: Service Time
• Entering the Service Time. The system will default to the current time and can be edited directly or with the date picker.

• Step 2: Service Temperature
• Enter the temperature of the food item at the time it is served. 
• If there are no food items listed because you do not use delivered food or because only some of the food items are delivered, click "Add Food Item" and type the name of the food item, its category and temperature. 
• If an item is designated as shelf stable, then we will skip food temperature validation.

• Step 3: Signature
• Using a touch screen or mouse, the person taking the food item temperature(s) at service time should draw their signature and type their name in the section below.

• Delivery Receipt Report
• Food Temperature Report