Add a Multiple Day Closure/Holiday/Field Trip or Designate Summer or Non-School Days

The “Closure/Field Trip” section of My Food Program is intended for sites to provide prior notification to their sponsor of a site closure or a time when the children will be away from the site at meal time. This is so that a sponsor does not attempt to conduct a review visit on a day when a meal cannot be observed.

To add a multiple day closure/holiday/field trip:

  • Click on “Field Trips, Closures or School Release Days” on the main dashboard.
  • Click the blue “Add Multiple Day” button in the upper-right corner for Field Trips, Closures or Holidays OR

    Click the blue "Add" button in the lower-right for School Release or Summer.

  • Complete the fields:
    • Reason Off Site (required): select from Summer or School Release Days, Multiple Day Holiday Closure or Multiple Day Facility Closure.
    • Description (required)
    • Start Date (required)
    • End Date (required)
  • Click “Save”.

Note: you will be alerted if you try to enter a date that is already marked as a school release day.

Recorded closures/field trips will show on the menu calendar with a red X.

You will not be able to take meal counts for these meals. If you try to record a meal count you will receive the following error: “Site closure for this day and meal.”

If you record attendance and meal counts and then add the closure, those meals will be disallowed with the following error: “Meals/Snacks claimed outside of the operating days.”

Note that only future closures/field trips will be displayed on the main screen, unless you check the box "Include Closures/Field Trips Before Today":

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