Add a Multiple Day Closure, Holiday or Field Trip
The “Closure/Field Trip” section of My Food Program has two purposes:
- Sites can provide prior notification to their sponsor of a closure or a time when the children will be away from the site at meal time. This is so that a sponsor does not attempt to conduct a review visit on a day when a meal cannot be observed.
- Recording a closure or holiday will prevent meals from being claimed for that meal.
Closures, Holidays and Field Trips can be recorded for a single day or a date range of multiple dates. Refer to our article on single-day closures if you will only be closed for one day.
To add a multiple day closure/holiday/field trip:
- Click on “Field Trips, Closures or School Release Days” on the main dashboard.
- Click the blue “Add Multiple Day” button in the upper-right corner
Complete the fields:
- Reason Off Site (required): select either Multiple Day Holiday Closure or Multiple Day Facility Closure.
- Description (required)
- Start Date (required)
- End Date (required)
- Meals Affected (select all or choose specific meals)
- Click “Save”.
Recorded closures/field trips will show on the menu calendar with a red X.
You will not be able to take meal counts for these meals. If you try to record a meal count you will receive the following error: “Site closure for this day and meal.”
If you record attendance and meal counts and then add the closure, those meals will be disallowed with the following error: “Meals/Snacks claimed outside of the operating days.”
