Record School Release Day(s)
The “Field Trips, Closures or School Release Dates” section of My Food Program is intended for sites to provide prior notification to their sponsor of
- a site closure or a time when the children will be away from the site at meal time so that a sponsor does not attempt to conduct a review visit on a day when a meal cannot be observed
- mark a school release day so that My Food Program knows to look at the school release participant schedule. Most common would be that marking a school release day allows AM snack and lunch to be claimed for school agers.
To record a single day school release day:
- Click on “Fields Trips, Closures or School Release Days” on the main dashboard.
- Click the blue “Add” button to the right of the "School Release or Summer" header.
- Complete the fields:
- Reason Off Site (required): select from:
- Summer Release Dates (this allows meals to be claimed)
- School Release Dates (this allows meals to be claimed)
- Multiple Day Holiday Closure (this prevents meals from being claimed)
- Multiple Day Facility Closure (this prevents meals from being claimed)
- Description (required)
- Start Date (required)
- End Date (required)
- Click “Save”.
- Note: you will be alerted if you try to enter a date that is already marked as a field trip, closure or holiday.
A recorded school releases day will show on the menu calendar with the bus with a slash through it icon.
You will not be able to take meal counts for these meals. If you try to record a meal count you will receive the following error: “Site closure for this day and meal.”
If you record attendance and meal counts and then add the closure, those meals will be disallowed with the following error: “Meals/Snacks claimed outside of the operating days.”
Note that only future school release days will be displayed on the main screen, unless you check the box "Display Dates Before Today":
