Record School Release Days and Summer Dates

Some state agencies require that a meal be listed on an enrollment form (as a meal or snack typically received while in care) in order to be included in a claim. This is a sponsor setting; for more information, see this article. 

If this setting is enabled, the sponsor also has the option to allow sites to claim a meal not listed on an enrollment form using one or both of the following override methods:

1. Set up two participant schedules: one for days when school is in session and one for school release days (including summer) and record school release or summer dates on the site calendar OR
2. Record that meals will be claimed outside of the typical schedule on a day-to-day basis.

This article refers to method #1 above.

*You must enter alternate (school release or summer) schedules for participants before you record a school release day(s) or summer dates*

After you have entered school release/summer schedules for relevant participants, you are ready record a school release day(s) or summer dates:

• Click on “Fields Trips, Closures or School Release Days” on the main dashboard.

• Click the blue “Add” button to the right of the "School Release or Summer" header.

• Reason Off Site (required): select Summer Release Dates or School Release Dates
• Description (required)
• Start Date (required)
• End Date (required). If you are entering a one-day School Release Date, then the end date will be the same as the start date.
• Click “Save”

As a reminder:

Entering a school release or summer day does NOT automatically allow school age children to be claimed for lunch. Instead, it means that My Food Program will use the child’s summer/school release schedule. If no summer/school release schedule is entered, then the standard schedule will be used.