Create a License Group and License Type [Feature]
This feature allows users to create a license group and license type. This feature is for sponsors that use License Capacity by License Type to ensure that providers and centers are claiming meals within their licensed capacity.
To use this feature:
- Login as a sponsor admin.
- Click on the button for Licensing.
- Next you will need to create a License Group.
- All License Types Must Belong to a License Group
- License Groups are the names of the Licenses as defined by your state agency. Examples include "Registered Day Care Home" or "Type I Day Care Home" or "Experienced Day Care Home"
- License Types are the combinations of children that are allowed.
- In some cases, a License Group will only have one License Type. That's ok!
- Create a License Group by clicking the blue +Add button in the upper-right corner.
- Name the License Group
- The License Group should use the naming conventions set by the state agency that regulates child care in your state.
- Select if this is a Limited License.
- Enter the License Code for State Agency System (this is used in State Agency Export Files)
- Enter the Capacity Code for State Agency System (this is used in State Agency Export Files)
After creating a license group, you will need to create the license types. A license type is an allowed combination of participants in each age category.
To create a License Type:
- Login as a sponsor admin.
- Click on the green Licensing button.
- Click the blue +Add button on the right-hand side of the screen across from the word License Types.
- Fill in the required fields:
- Name is any text you would like to use.
- License Group dropdown selection creates the link between a license type and a license group.
- Min Age is the youngest a child can be for this age range.
- Max Age is the oldest a child can be for this age range.
- Take care adding the Max Age. For example, if an age range is for children that are less than 3 years old then the maximum age should be 2 years.
- If you set a maximum age as 3 years old, then the child will be included in this age range until they turn 4 years old.
- Capacity is the total number of children in that age range that the provider or center can care for at any given time.
- Night Capacity is only used when the state agency allows different capacities for overnight care versus daytime care.
- School Age allows you to determine if the capacity restriction applies to all children only those NOT enrolled in school or only those enrolled in school.
- Click the green Save button.
