Require Parent/Guardian Name, Contact Information, Schedule and Race and Ethnicity Information for Participants
Sponsors of child care centers and family child care homes are required to have household contact information and additional information about participants on-file. This could be collected and stored in multiple ways.
If this information is being collected using My Food Program, sponsors will want to require the entry of this information when enrolling new children. The option to require household contact information on all participants is available to sponsors of any site type.
When enrolling new children or adult day care clients, providers and centers are always required to enter:
- Name
- Birth Date
- Start Date
If the sponsor checks the box to "Require Parent/Guardian Name, Contact Information, Schedule and Race and Ethnicity Information for Participants", then providers or centers will ALSO be required to enter:
- Parent or Guardian Name
- Phone Number
- Address
- Schedule of typical times in care and meals/snacks
- Race and ethnicity
Typically this feature is enforced for sponsors of family child care homes and/or child care centers and left unchecked for other site types, but it is left to the sponsor's discretion.
To require parent/guardian name, contact information, schedule and race and ethnicity information for participants:
- Login as a Sponsor Admin
- Click on the green tab for Setup
- Click on Sponsor Setup
- Scroll down to the checkbox labeled "Require Parent/Guardian Name, Contact Information, Schedule and Race and Ethnicity Information for Participants"
Impact on Participants & Rosters Page
If the requirement for parent/guardian name, contact information, schedule and race and ethnicity information is enforced, then on the Participants & Rosters page, users will see "Add New Household"
If the requirement for parent/guardian name, contact information, schedule and race and ethnicity information is not enforced, then on the Participants & Rosters page, users will see the option to "Add Participant"
Impact on "Quick Add" Participant Feature
Sites that do not have the box checked for "Require Parent/Guardian Name, Contact Information, Schedule and Race and Ethnicity Information for Participants" have the option to "Quick Add" participants on the mobile version and full web version. View the relevant articles below: