Staff Roles
Site-level users can be assigned one of three roles:
- Site Manager/Director
- Staff
- Kitchen Staff or Infant Teacher
Site Manager/Director:
They have full access to all features. This is what their dashboard looks like:
Kitchen Staff or Infant Teacher:
This permission level is restricted to menus and attendance and meal counts. There is also an option to enable these user to also be able to access participants & roster. This is what their dashboard looks like:
Staff:
At minimum, Staff have access to attendance & meal counts.
You also have the option of customizing their dashboard to allow for the following features:
- Menu
- Participants & Rosters
- Record Hours
- File Cabinet
You can find the settings for Menu, Participants & Rosters and File Cabinet all in Staff/User from the main dashboard.
You can find Record Hours in Site Details from the main dashboard.
*User Allowed to Record Hours for Other Users
This feature is for sites that use My Food Program to record their hours for the purposes of time distribution reports and/or expense tracking. Sponsors have the ability to authorize site-level users to record hours on behalf of others. For example, if a center director is taking timesheets from another system and entering the data into My Food Program for CACFP-specific recordkeeping, then they would need to record hours on behalf of others.
Permission Levels for Entering Attendance and Meal Counts in the Past
| Permission Level | When can they take attendance and meal counts in the past? | When are they not allowed to enter attendance and meal counts in the past? |
| Site Manager/Director | Allowed by Default | If there is a claim If the sponsor checks the box in Site Details to “Restrict all site staff meal count times” |
| Kitchen Staff or Infant Teachers Staff | If the sponsor goes into their user account and checks the box to “Allowed to enter attendance and meal counts in the past” | If the box for “Allowed to enter attendance and meal counts in the past” is not checked If there is a claim If the sponsor checks the box in Site Details to “Restrict all site staff meal count times” |