Add Staff Training

Only sponsor admin users are allowed to enter training because participation in annual training is a CACFP compliance requirement.

• To add a staff training, begin by clicking on Staff or Users on the main dashboard. This will bring you to the staff list page.

• On the staff list page, click on the name of the person for whom you want to enter training. This will take you to the user profile.
• On the user profile page, scroll to the section on the page that says "Training"
• Click the blue +Add button on the right. This will take you to the staff training detail page.

On the staff training detail page, add the information in the following fields:

• Training Date (required): use the date picker or type in the date on which the training occurred.
  
• Expiration Date (required): designate when the training will expire and when the center staff and providers will need to participate in refresher training.
  
• If you require that your providers or centers participate in training each calendar year, the expiration date should be set to 1/1
• If you require that your providers or centers participate in training each fiscal year, the expiration date should be set to 10/1
• If you tracking training on a rolling basis, then set the training expiration date one year from the date that the training occurred.
• Training Type (required): select Civil Rights and CACFP Required Elements or Other.
  
• Annual staff training on Civil Rights and Food Program duties and responsibilities are a required part of participation in the CACFP. If the training that you are recording is meant to satisfy this requirement, then select "Civil Rights and CACFP Required Elements"
• If the training is not related to CACFP or SFSP participation, then select the training type "Other"
• Description (optional): for your recordkeeping.
  
• Training Hours (optional): enter the number of hours spent on training.
  
• Upload Training (optional): you may wish to upload a copy of the training agenda, training materials and/or a signed training roster.
  
• When you are done entering training, click the green “Save” button to be returned to the user profile.

The status icon on staff training is linked to the training entered.

The status icon does NOT take training marked as "Other" into account. In other words, if a sponsor enters staff training and the training type selected is "Other", then the dashboard button will remain RED.

The status icon does NOT take the number of training hours into consideration. There is no federal requirement for the number of hours of training for CACFP or SFSP participation.

The status icon looks at the training expiration date on Civil Rights and CACFP Required Elements training. The status icon reports the number of users that have expired training that is the type "Civil Rights and CACFP Required Elements".

• At the site level, the Staff Training Report provides information about staff training.
• At the sponsor level the Missing/Expired Training Report and the Sponsor Staff Training Report provide information about staff training