Guide to Attendance by Headcount
What is Headcount Attendance?
How do I take an attendance by headcount?
- You will start by clicking the button on your main site dashboard.
- Choose date
- Enter the number of participants who attended the facility today
- Click the green Save button
What settings do I need to have to get the attendance by headcount to show?
The following settings need to be in place to get the "Headcount Attendance & Meal count" button to show:
- Meal Count Method needs to be "Headcount"
- Meal Count Entry needs to be "Daily Entry with Separate Screens for Attendance and Meal Counts"
- The box for "Enter Attendance by Headcount" needs to be checked
When can attendance be taken?
That depends on your sponsor settings. Sponsors can restrict users to the following time frames:
- By midnight of each day
- By a certain day of the week
- By a certain day in the calendar month (for the month prior)
In addition, attendance cannot be taken if you have already submitted your claim to your sponsor for the month or if there is a closure or holiday entered.
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- Restrict all site staff meal count times
- Allow Extended Meal Count Entry Time Frame for Designated Users
- Allowed to enter attendance and meal counts in the past
- Allowed to Use Extended Meal Count Entry Time Frame
- Submit to Sponsor
- Add a Closure, Holiday or Field Trip
What is a "Note to Sponsor"?
A "note to sponsor" is a text box where centers, sites and providers can enter information about the day that cannot be recorded elsewhere. My Food Program has specific places to record:
- Facility closure
- Scheduled field trip
- School release or summer day
- A child eating a meal outside of their typical schedule
- Food temperatures
- Food delivery information
If you have information outside of these, then you can type them in a box for "Notes to Sponsor". You might not see this box, depending on your sponsor settings.
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